Industry Best Practices for Theft Prevention
- Secure premises – Fenced? Signage - “No Trespassing”.
- Singular entry and exit point?
- Lockable gate(s)? Not auto opening.
- Cameras in and out? Post warning signage “Premises under video surveillance”
- Manned gate (only during shipping hours – locked).
- Off hours lighting, security.
- Only use brokers and carriers that you have at least 3 loads proven history.
- Check the message boards – to see which Brokers are posting loads? Don’t use them!
- Driver check-in process*. Has the correct order number.
- Verify appointment against internal log. Confirm any discrepancy
- Confirm valid driver – use www.brilliantshipper.com/
- Check out YouTube video www.youtube.com/watch?v=udn71RPVXR4
- Develop a “Sole Source Numbering Plan” with the Carrier. Establish a Trip # known only to you and the “real” Trucker and Broker.
- Documents real? Check Photo ID, driver’s license – UV Light (like TSA**)
- Verify Truck registration number. (Verify with Police, Sheriff Department.)
- Record trailer information. Copy all documents.
- Obtain drivers thumb print.
- Turn driver away if any doubt.
- Check DOT and Insurance carrier information. Use known drivers.
- Beware of low rate drivers, end of day pickup, especially Friday nights.
- Verify trailer numbers matches in-bound information
- Note trailer numbers on BOL and pick up slips.
- Verify Driver’s signature from signed STC (Said to Contain) Stamp on BOL.
- Verify the Seal Numbers match the seal number recorded on the BOL.
- Attach BOL to inbound info.
- Confirm any discrepancies before releasing load.
- Permit load to exit if all in order.
*Driver Check-in – includes recording the following information – Vin #, Plate #, DOT #, Model, Color, Company, Trailer #, License plate #, Order #, Inspected by and Date.
**The TSA agent will shine a UV light, looking for the presence of covert UV phosphors on the license, typically printed to show a word or symbol under UV light. http://www.arcflashlight.com/arc-aaa-uv.shtml